Pictor Academy
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Pictor Acadmey

Succeeding Together



Web Safety

We have an SSL certificate from our web host to say the site is secure – all images of the children are shown with consent from a parent or guardian and no external comments are permitted within our site.


GDPR stands for: General Data Protection Regulation. The Sovereign Trust (Pictor Academy, Manor Academy and New Park School) has been working within the guidance of the Data Protection Act which came into force in 1998.


However, new regulations concerning your personal data come into effect on May 25th 2018. The Sovereign Trust will follow the new General Data Regulations (GDPR) and will use this as a benchmark for its standards for protection personal data of pupils, parents and staff.  It will ensure that its policy for data protection is used as the basis for collecting, storing, accessing, sharing and deleting personal data.



1. To ensure that decision makers and key people in school comply with the statutory changes to the GDPR which will officially come into force in May 2018

2. To ensure that there will be regular reviews and audits of the information we hold to ensure that we fully meet the GDPR statutory requirements.

3. To document the personal data we hold, where it came from and with whom it will be shared.

4. To ensure that data collection, data handling, data storage and data disposal procedures are in line with the GDPR and cover all the rights individuals have, including how personal data is deleted and destroyed.



1. Data access request procedures will be handled within the timescales set out in the GDPR and we provide any additional information in line with the GDPR guidance.

2. The processing of personal data will be carried out on a lawful basis as required by the GDPR.

3. Where the school needs to seek consent, it will do so in a manner that meets GDPR standards.

4. Any records of consent and the management of the process for seeking consent will also meet the GDPR standard.

5. Where there is a personal data breach the procedures used to detect, report and investigate it will meet the requirements of the GDPR.

6. The systems the school puts into place to verify individuals’ ages and to obtain parental or guardian consent for any data processing activity will meet the standard set in the GDPR.

7. Data protection by design and data protection impact assessments will meet with the ICO’s code of practice on privacy impact assessments as well as with the latest guidance.

8. The school will have a Data Protection Officer who will be given responsibility for data protection compliance.

9. When the school requests data we will provide appropriate privacy notices to explain why data is being collected and under which legal basis, and the purposes for which it is used.



GDPR will be met by The Sovereign Trust as the basis for collecting, storing, accessing, sharing and deleting personal data. Data will be processed fairly lawfully and in a transparent manner. It will be used for specified, explicit and legitimate purposes in a way that is adequate, relevant and limited. It will be accurate and kept up to date and kept no longer than is necessary. Data will be processed in a manner that ensures appropriate security of the data.


Privacy Notices & GDPR Policy

Privacy notices are available to download from The Sovereign Trust website for pupils in easy read & key stage 3 versions, staff and parents & carers. Also available to download is the General Data Protection Regulation Policy 2018. Please click on The Sovereign Trust logo below to link directly to the page.


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